Every business providing a product or service needs a well-planned and professional looking website, in order to enter the market with a running start. This article will ensure that you haven’t overseen any last minute or seemingly minor details which could be more important than you first thought.
If you’ve developed a website, you’re likely to be trading online in some way and as such there are a number of legalities of this you must address. Below the most standard terms are depicted:
Website use terms & conditions
Firstly, a contract must be made with those who use your website, which will govern how it people interact with it; what they can or cannot expect.
- The user may only be permitted to use the site as long as they comply with the T’s & C’s.
- The site may be taken down for updates or maintenance and therefore no guaranteed uninterrupted access to the site for users (it may be taken down for maintenance or updates).
- The user is not permitted to use the site for unlawful use by hacking or introducing viruses.
Such Terms & Conditions will normally be used alongside additional policies, such as:
Acceptable use policy
This shows users what actions are acceptable and what will not be tolerated, such as not recreating the website, break laws, create spam, add anything which may interfere with copyright laws or breach the site owners’ rights.
This defines what cookies the website is using, what job they are doing specifically, and how a user might de-active them if they wish to.
This clearly defines what data the site gathers about its users, how the site is using that data, (for example to provide details about new products from the site), where the data is stored and who it may be disclosed to. For this example we will use a UK based website. Your website must demonstrate how it is compliant with the Data Protection Act 1998 from the UK and other jurisdictions have their own legislation with similar regulations. There are 8 chief points regarding the collection and handling of any data your company requests from its users.
The 8 main principles are:
- Personal data must be fairly and lawfully processed.
- Data must not be excessive to its stated purpose.
- Data must be obtained and used only for specified purposes.
- Data must be accurate and up to date.
- There must be appropriate measures in place against unlawful processing.
- Data must not be kept for longer than the purposes for which it is collected.
- Data must be processed in accordance with the rights of data subjects.
- Data must not be transferred outside the EEA unless the country of destination has appropriate protections in place.
Therefore, if you are engaging in these activities you must register under the Data Protection Act 1998.